Simplify ESOP Management - from grants to exits, all in one platform

Design, issue, and track ESOPs with ease, while staying compliant across jurisdictions. From onboarding grants to handling exercises and exits, Qapita helps you manage the entire ESOP lifecycle seamlessly in one place.

Why Stock Plan Administration Becomes Complex

Multiple jurisdictions

Every country brings its own tax rules, vesting norms, and filing deadlines. Patchwork finance and legal teams end up reconciling by hand.

Disconnected systems

HRIS, payroll, legal, and finance each keep separate records, so founders and admins are never fully sure which version of the cap table is correct.

Compliance and reporting pressure

409A valuations, ASC 718 reporting, and board approvals all carry hard deadlines and stock plan administration has zero room for missed ones.

Employees left in the dark

Most option holders can't tell you what they own, when it vests, or what it's worth, because nobody gave them a way to see it themselves.

Benefits of Qapita's Stock Option Software

Design equity for your company and your team

Set up your employee pool and ESOP plans tailored to your company's growth, from early-stage grants to complex, multi-jurisdiction rollouts. Qapita supports custom vesting, grant agreement and transaction workflows, and all major award types – ESOPs, RSAs, RSUs, and SARs.

Built around the participant experience

Configurable dashboards, tax guides in 160+ countries, and employee education sessions are built to engage your team. Because the success of your ESOP plan isn’t about the admin – it’s about helping your employees understand, value, and trust their equity.

Compliance that doesn't get in the way

From preparing IFRS 2 expense reports to generating audit-ready disclosures, Qapita keeps your company compliant and transparent at every step. With automated calculations and easy report generation, you can close your books quickly and give auditors the clarity they need - all in just a few clicks.

Stock options management key features

Start Strong with ESOP Plans That Scale

Create your option pool and roll out plans faster with Qapita's stock plan management. From day one, configure ISOs, NSOs, RSAs, RSUs, PSUs, and phantom shares with jurisdictional controls, rule definitions, flexible vesting logic, and support for cash instruments. Whether your plan is drafted by your own lawyers, outside advisors, or Qapita's equity compensation consultants, our stock plan services software adapts to your process. You get a platform, and a partner, to build it right the first time.

Issue grants with confidence and control

Qapita stock option software simplifies and streamlines the full grant issuance process: custom-branded agreements, automated approval flows, grant templates, maker-checker roles, board consents, and e-signatures in a secure, auditable workflow. Support for international employees is built in, so you can issue compliant grants across borders with no additional tools. Every step is streamlined, controlled, and globally scalable.

Create the ownership culture

Make equity understandable for your employees with Qapita’s stock option software. Customizable dashboards let you communicate equity in your company’s voice - tailored to reflect your values, your language, and your goals. Share real-time valuations, milestone updates, and personalized views that show how equity grows with the company. Combine that with education sessions, local tax guides, and clear documentation to turn equity into a source of motivation, not confusion. Integrated stock option tracking software keeps every figure current.

From Promise to Payout - Empower Every Step

Qapita allows employees to take action on their equity, not just view it. Employees can initiate and complete transactions within a secure, compliant process. Admins can configure eligibility rules, blackout periods, approval flows, and exercise windows – ensuring that every transaction aligns with governance. Employee level tax rates, withholding calculations, payroll reporting, and supporting documentation are built-in, making equity real, trackable, and executable across every touchpoint.

Equity infrastructure that grows with you

Qapita supports full flexibility across instruments, plans, geographies, and roles. Run performance-based or milestone-triggered vesting, manage equity and cash-settled plans side by side, and integrate with HRIS, payroll for tax withholding calculations and mobility tracking. Dashboards aren’t one-size-fits-all either. Qapita lets you shape the employee experience to match your stage and equity philosophy, highlighting what matters most at each point in your journey. These design choices are shaped by decades of experience working with equity plans across regions and growth phases.

Software Built by Equity Experts

Qapita is more than just a tool, it's built by a team that has designed over 1,000 equity incentive plans across regions and regulatory frameworks. Our expertise is embedded in every workflow, supporting HR, finance, and legal teams through plan administration, expense accounting, and audit prep. And platform access isn’t one-size-fits-all. Qapita lets you define secure, role-based permissions (by function, region, or business logic) so each stakeholder sees exactly what they need.

FAQs

What are stock options?

A stock option gives an employee the right to buy company shares at a fixed price, called the strike price, after meeting certain conditions like a vesting schedule. They don't own the shares until they exercise the option.

How do stock options work?

An employee is granted the right to buy shares at a set price. Once their options vest, they can exercise them, paying the strike price to actually own the shares, usually hoping the market value has grown since the grant.

What are the different types of stock options?

The two main types are Incentive Stock Options (ISOs), which offer favorable tax treatment but are only for employees, and Non-Qualified Stock Options (NSOs), which are more flexible but taxed as ordinary income. Companies may also grant RSUs, RSAs, or phantom stock as alternatives.

What's the difference between stock options and shares?

Shares are actual ownership in the company. Stock options are just the right to buy shares later at a fixed price; you don't own anything until you exercise them.

How do you get stock options?

Employers typically grant stock options as part of a compensation package, often to attract or retain talent. The number of options, strike price, and vesting terms are set out in a grant agreement.

How do stock options vest?

Vesting is the schedule that determines when you earn the right to exercise your options, often over four years with a one-year "cliff," after which options vest monthly or quarterly. Until an option vests, you can't exercise it.

Can stock options expire?

Yes. Most stock options come with an expiration date, typically 10 years from the grant date, and often a much shorter exercise window (30-90 days) after leaving the company. Unexercised options are usually forfeited once they expire.

How are stock options taxed?

Taxation depends on the option type and when you exercise or sell. ISOs can qualify for capital gains treatment if holding requirements are met, while NSOs are taxed as ordinary income at exercise. Rules vary by country, so check Qapita's tax guide for your jurisdiction.

Engage Your Team with Smarter Stock Option Management

Help employees see the real value of their equity.